Privacy Policy
MINRA Gymnastics Club privacy notice – members and volunteers
MINRA Gymnastics Club is the data controller and is committed to complying with our legal responsibilities under data protection law. We take your privacy seriously and will ensure your personal information is kept secure.
When we collect, use, share, retain or do anything else with your personal information (known collectively as ‘processing’) we are regulated under the General Data Protection Regulation (GDPR) and are responsible as ‘controller’ of your information.
This notice applies to you if you are:
- An existing or prospective member of our club;
- A person with parental responsibility for a member;
- An existing or prospective club volunteer or official; and
- [other e.g. include fans if you allow fans to sign up to marketing communications via your website].
We have a separate notice which provides privacy information relating to employees.
It is important that you read this carefully as it contains key information about how we use your personal data and your associated rights.
About us
MINRA Gymnastics is a [‘not for profit’ membership organisation]. Our members are [gymnasts or the parents (if the gymnast is a child)]. We provide the opportunity for [our members/people] to [participate in our activities, which include recreational classes, training, camps, competitions, squads and other similar gymnastics activities].
We register with [insert British Gymnastics and/or name of home country association] who governs the sport, provides insurance for clubs and individual members and offers competitions and events. It is a condition of [British Gymnastics or home country] club registration that all our club members also register as individual members of British Gymnastics.
We also affiliate to [insert name of regional association] who runs competitions and events in which we may participate.
Information we collect about you
The categories of personal information we process includes:
- Contact details* (gymnast or parent and emergency contacts)
- Gymnast date of birth*
- Gymnast gender
- Any relevant medical conditions and/or disabilities and additional related information
- Other relevant individual needs for example, information about learning, religious or other support needs.
British Gymnastics collects the above information on our behalf when you join or renew your British Gymnastics membership.
- Any individual risk assessments (gymnasts and others if applicable)
- Details of any reasonable adjustments or steps taken to support your individual needs
- British Gymnastics membership details* (which are confirmed by British Gymnastics when you join or renew)
- Gymnast attendance and achievement records
- Any communications from, to or relating to you
- Details relating to standards of conduct
- Any accident or incident reports including details of injuries
- IP address, browser identifier and the time of access (if you use our website)
- Bank details (If you are making regular payments to us or we are making payments to you e.g. for volunteer expenses)
- [Tax status (if you have agreed for us to claim gift aid on your donations].
- Experience, qualifications, training and confirmation that you have completed a criminal record check (prospective or existing volunteers).
- [Other]
The information marked with an * above is essential for us to provide your membership. It is your choice whether you provide all the information we have requested but not providing information may affect our ability to meet you or your child’s needs and to protect their well-being.
If you are a competitive gymnast, we record other information about you to support your training and participation in competition such as:
- Training and technical information
- Lifestyle information
- Nationality (if you are competing at international level)
- [Other]
If you attend an event or trip with the club, we will also collect the following information where relevant:
- Dietary requirements and any other relevant information that we need to know to ensure your needs are met; and
- Passport information if the trip is abroad.
- [Other]
Our purposes for processing information about you
We use the information we hold about you for a variety of purposes which are outlined below. Data protection law requires us to tell you what our legal reason is for each purpose.
Contractual purposes
When you ask us to provide you a service, such as club [membership or registration], gymnastics classes, competitions, trips or other activities [or you buy a product from us] we usually need to use information about you to provide this or service, for example:
- To contact you to confirm arrangements;
- To notify you about changes to terms and conditions;
- To tell you when it is time to renew membership or re-register for activities
- To process payments or send you receipts required.
- To provide you with the benefits and services to which you have subscribed.
We do so because it is necessary for the performance of a contract.